Quota and Data Retention Policy for Course Materials on Streaming Media Services

DRAFT: Quota and Data Retention Policy for Course Materials on Central Streaming Media Services
(Updated 3.11.2008)

Overview

CIT maintains a streaming media service designed to support instruction and research, community service events, and administrative events in this respective priority order. As system maintainers, CIT's goal is to keep the streaming media service stable and ready for growth. Proactively removing old files on the system helps us meet this goal, making space for new files. This policy is aligned with those in place for UBlearns.
Policy
In accordance with UB's Undergraduate Academic Policy regarding Incomplete Grades and with UBlearns data retention policies, course-related files will remain available for a maximum period of 12 months after the end of a semester. Course-related files reaching the 12-month threshold will be automatically removed from the system based upon the following timetable:
Fall Semester - April 1
Spring Semester - September 1
Summer Semester - December 1
Active non-course-related files may be kept for a longer period of time, but the owner will need to stay within his/her allotted quota limits. An active file is one that has been updated within the past semester. Yearly cleanup messages will be sent to encourage file review.
Quota Standards
Initial quota is provided for an individual UB IT Name. Quota will be assigned based on need. You will need to tell us the type of file format(s) you will be using and the duration (minutes, hours) of the file. Initial quota will be 500MB.
Individual faculty, staff, or a UB department may request quota up to 4GB for a streaming media file set.
CIT reserves the right to remove or disable any file, site, or program that impacts the stability of the CIT stream server.
Contacts
For quota requests, please contact cit-stream@buffalo.edu with the following information.

Owner's name: the owner will be accountable for the maintenance and security of the site
UB IT Names or Administrative Account: See the UB IT Name Policy for details on accounts. Administrative accounts are recommended for departments, otherwise stream groups should be used.
Administrator/authority responsible for assigning owners and associated site permissions.

Related Links

» UB Computer and Network Use Policy

» UB IT Resources - Conditions of Use