|
|
|
Affiliation RequirementsFaculty, staff and students who are currently affiliated with the University at Buffalo are eligible to utilize a UB IT name (computer account). Affiliation with the University at Buffalo is defined as identification in the institutional databases as faculty and staff current in their appointments, students who are currently registered and attending classes, University at Buffalo retirees, senior auditors, official volunteers and gifted math students. Faculty on official sabbatical leave are considered to be associated with the University, and thus, their account will remain active during their leave from the University. Use Of Computing Resources
To utilize the University at Buffalo's computing resources (email, dial-ins, and computers in public computing areas), you must have a UB IT name and password. A UB IT name is issued to every eligible individual and will never be reissued to another individual. All IT name owners have the responsibility to use the University's services in an effective, efficient, ethical and legal manner ( UB IT Computer & Network Use Policy ).
IT Name CreationAs a new affiliate with the University at Buffalo, you will obtain a UBCard at the UBMart in the Commons on the Amherst campus. Twenty-four hours after acquiring your UBCard, it will be possible to swipe the card at designated UB Card swipe stations in the public IT service areas to obtain your personal UB IT name and password. UB IT names and passwords for new accounts can be obtained from any of UB's public IT service areas via UBCard swipe stations. UB IT accounts will remain active for the duration of the customer's affiliation with the University at BuffaloIf new faculty or staff appointment paperwork has not been completely processed by the employee's starting date, the department may request the manual creation of the account. The account will expire in 60 days if the appointment does not subsequently appear in the institutional database. Student IT names are created automatically once the student has registered. As long as the student is registered and attending classes, the account will remain active. If the student registers for classes, but decides to drop or withdraw from the classes, the account will be deactivated. Once the customer receives the new account information, he/she will need to enable their email service to receive email. This is achieved by visiting the web site, http://www.cit.buffalo.edu/mail. Other Types Of AccountsAdministrative IT Names Administrative IT Names are available to affiliated staff and faculty (in addition to their personal IT Names) to conduct University business, such as departmental correspondence. The Administrative IT name associated with these IT Names may be shared with other identified staff; however, the Administrative IT Name is the responsibility of the principal staff member. Administrative IT Names must be requested and approved by CIT Staff by sending mail to cit-accounts@buffalo.edu. CIT will send renewal notices annually to verify continuing use of this type of IT name. Departmental IT Names To avoid the confusion of having the same IT Name for different people, distributed IT staff can create a departmental IT Name for persons that are not eligible for UB IT Names but who are affiliated with a department. The Departmental IT Name is a placeholder in the UB IT Name directory; they do not have access to institutional resources such as central email, dial-ins, public labs or UBFS disk space. Designated distributed IT staff have access to limited departmental account tools that permit creation and inquiries about UB IT names. Departmental representatives needing access to IT name tools can contact their Node representative or send mail to cit-tool-request@buffalo.edu.
IT Name DeactivationScheduled Deactivation University affiliation is verified on a nightly basis against personnel and registration files. An automatic message will be mailed to those owners whose affiliation has expired indicating their account will deactivate in fourteen days. This period is to allow for file transfer and disk space cleanup. During the transfer period an email forwarding address may be set, email forwarding continues to the set forwarding address beyond account deactivation. There is no mechanism for setting or updating an email forwarding address once the account has been deactivated. Continuing students' IT names are carried forward until the end of drop/add of the next regular semester. At that time if a student is not registered, the IT name is deactivated. An exception to the above deactivation process applies to those students who graduate from the University at Buffalo. These accounts will remain active for six months after the student's graduation. During the grace period an email forwarding address may be set. Central email forwarding addresses of students will be preserved for 6 months after their graduation/departure. In order to manage spam proactively, email forwarding that negatively impacts our central email servers will be disabled/removed. Please see the UB IT Central Email Policies and Procedures for more information about central email policies. There is no mechanism for setting or updating an email forwarding address once the account has been deactivated. Deactivation for Inappropriate Use of UB IT Names IT names are deactivated for inappropriate use. Notification will not be sent to the owner regarding the deactivation of the account. The owner will become aware of the deactivation when he/she attempts to use the IT name to access services. At that time, a message will appear indicating the account has been deactivated and instructions on how to proceed. File removal When an IT name is deactivated, the files on the central servers associated with your UB IT name are kept for six months after deactivation at which time the files are archived. ContactsFor assistance with accounts please contact: CIT Help Desk |
|
Related Links
|
|
Copyright 2007, University at Buffalo, All rights reserved. |